Health Action › Who We Are › Minutes for March 15 2018
Health Action - Who We Are

Action Leadership Team Meeting Minutes for March 15, 2018

Present:
Chair, Bo Greaves, MD - Clinical Lead, Retired Physician
Dan Blake - Sonoma County Office of Education
Alanna Brogan - Palm Drive Health Care District
Dan Schurman - Saint Joseph Health
Lisa Wittke Schaffner - John Jordan Foundation

Absent:
Vice-Chair: Ramona Faith - Petaluma Health Care District
Barbie Robinson - Sonoma County Department of Health Services

Others Attending:
Kristin Fladseth, Ruth Uland, Lori Houston

1. Welcome, Introductions and Announcements

Lisa Wittke Schaffner called the meeting to order at 10:34 AM. Introductions were made.

  • Action: Approve agenda
    Alanna Brogan motioned to approve the meeting agenda and it was seconded.
    Aye: Dan Blake, Alanna Brogan, Bo Greaves, Dan Schurman, Lisa Wittke Schaffner
    Absent: Ramona Faith, Barbie Robinson
    Agenda Approved

2. Leadership Team Charter

Lisa Wittke Schaffner reviewed the purpose of the new Health Action Leadership Team and the background on its formation. The charter describes the Health Action Leadership Team as follows:

The purpose of the Health Action Leadership Team is to foster collaboration and support the implementation of collective impact strategies across the Health Action Council, committees, and chapters. The Health Action Leadership Team is responsible for ensuring that Health Action is accountable to each component of the Framework for Action (strategy, stewardship, sustainability, values) and is composed of key leaders who champion this work throughout the community.

Membership

The Leadership Team reviewed the membership section of the charter and provided feedback. The team is currently composed of representatives from the Health Action Council, subcommittees, and chapters. The charter specifies that the team can consist of up to 13 members and that additional members beyond these representatives should fall into the following category outlined in the charter:

  • Leaders with specific knowledge, skills, and abilities to advance the Health Action Priority Areas, Pillars, and Values, including at least one representative for Sustainability (1), one representative for Community Engagement (1), and up to two (2) additional members as needed.

The team agreed to add members by nominating and voting on potential candidates. Members will submit nominations with a short bio for the team to review at the next meeting. Members will vote to officially add nominated individuals. Members discussed prioritizing the economic wellness representative followed by sustainability.

The team discussed the category of “subcommittee” representatives under membership and agreed to modify the category to be “subcommittee/priority area” to ensure there is a representative from economic wellness.

Team Responsibilities

The team reviewed and provided feedback on the team responsibilities outlined in the charter. Dan Schurman suggested that a self-evaluation component be added to the charter. Lisa Wittke Schaffner suggested that it could fit under No. 5 in the team responsibilities table. All present agreed that a self-evaluation component was a good addition.

Bo Greaves motioned to approve the Health Action Leadership Team Charter with the above-listed edits and it was seconded.

Aye: Dan Blake, Alanna Brogan, Bo Greaves, Dan Schurman, Lisa Wittke Schaffner
Absent: Ramona Faith, Barbie Robinson
Charter Approved

3. Review Draft Work Plan for Leadership Team

The work plan was reviewed and Lisa Wittke Schaffner asked team members for feedback with the following questions in mind:

  • Are these the right, high-level categories of activities we want to work on throughout this year?
  • Is there anything missing, or you want to change?
  • Most importantly, can these be completed in a year?

A discussion ensued.

  • Dan Blake suggested that the work plan be edited so that it is tied to the responsibilities outlined in the charter.
  • Bo Greaves responded that the charter lists bucket items that will be continuous duties throughout the life of the Leadership Team, tasks that will continue past one year. A work plan has a start and end. Alanna Brogan agreed and mentioned the work plan needs specific bullet points with measurable timelines.
  • Lisa Wittke Schaffner suggested that the work plan be reformatted to match the work plan template the committees have.
  • The team agreed that the high-level categories of activities were right.
  • Alanna Brogan added that chapters are interested in trying to find ways to support their work and that it should be added under the sustainability section.
  • Bo Greaves suggested spending time collectively stepping back, looking at Health Action, and identifying what its current goals are, reflecting on what we have achieved and what we could achieve. We need to have a common sense of purpose. Members suggested having this discussion in an extra work session outside of the regularly scheduled monthly meetings.
  • Lisa Wittke Schaffner suggested getting input from Peter Rumble to get historical aspects of Health Action.
  • The team agreed that the backbone would develop a more detailed one-year work plan with a timeline and measurable outcomes that could be reviewed at the next meeting.

4. Debrief Council Meetings

Kristin Fladseth reviewed the last council meeting. She reminded that the council meeting focused on the priority area of housing. She shared the following feedback collected from the breakout discussion on housing:

  • Council members were asked to select one of six options for a collective approach to the housing priority. Two strategies clearly rose to the top among the breakout groups:
    • Supporting and aligning with existing community efforts (6 votes)
    • Educating and informing (4 votes) 3
  • Council members were given four options to select for a shared responsibility role that Health Action Council members could play to advance the housing priority. The responses were more diverse for this component:
    • Advocate for policy and systems changes (3 votes)
    • Align organizational priorities, practices, policies, resources and data (2 votes)
    • Promote the value of the housing priority and strategies, including the collective approach (2 votes)
    • Commit staff, time and resources (1 vote)
  • When asked what stewardship role they felt they could commit to, only one group responded and selected the advocacy role.

A discussion ensued on this feedback:

  • Dan Schurman suggested bringing the strategies back at the next council meeting because there wasn’t enough time for discussion, and there may have been a lack of understanding of what each strategy means.
  • Members agreed that the next council meeting in June should continue the conversation on the housing priority area.
  • Bo Greaves mentioned the housing bond measure discussed at the council meeting, and expressed a desire to align and support that effort. Bo also stated the need to determine Health Action’s role in addressing the housing priority
  • Kristin shared that the amount of time for the breakout discussion was cut short in the meeting. We should think about how we can circle back to the last breakout discussion question around shared responsibility of council members and their individual stewardship roles.
  • Lisa Wittke Schaffner emphasized the need to stick with housing as a focus point throughout this one-year work plan period. Lisa also stated that advocacy needs to be something we have a conversation about.
  • Bo Greaves suggested that the composition of future breakout groups need to be more intentional. Group should be composed of people doing work in common areas, not people you happen to be sitting next to. The use of a facilitator to guide the discussion(s) would be most helpful.
  • Lisa Wittke Schaffner indicated that Health Action needs to provide bullet point activity/fact sheets to the members of the various city councils so that they can easily report back on what they are learning and what action can be taken.

5. Next Leadership Team Meeting Agenda

Backbone staff will send a doodle poll to determine the reoccurring meeting time for the Health Action Leadership Team meetings starting in April.

Agenda items for the next meeting are:

  • Review updated work plan for Leadership Team
  • Review and vote on Leadership Team membership nominations
  • Elect Leadership Team Chair and Chair Elect 4
  • Plan for June Council Meeting

Kristin Fladseth mentioned a free two-day Equity, Diversity and Inclusion training by Common Health Action. The training is on May 7-8, 2018 in Oakland, CA. There are 15 slots available for people from Sonoma County. All aspects of Health Action should be represented in the attendee list. Lisa Wittke Schaffner volunteered to sponsor a dinner at Agave Uptown for the 15 Sonoma County attendees. Kristin Fladseth will forward an invitation to all Leadership Team members.

6. Public Comment & Conclude

There was no public comment. 

The meeting was adjourned at 11:48 AM.